U.S. medical escort planning

Medical escort journey planner and quote comparison

Organize the complete journey and compare written proposals with clear inclusions, unknown costs and currency differences.

Request medical escort options Planning & comparison tools

MedicalRide collects your enquiry for Operations review and possible connections with independent medical escort providers. We do not provide clinical care, decide fitness to travel, confirm airline acceptance or guarantee that a provider is available for a route.

Build a practical checklist

Journey planning worksheet

Organize the practical arrangements before requesting proposals. This checklist does not assess fitness to travel. Your entries stay in this page; they are not submitted or saved by this tool.

Actual pickup city or facilityReceiving city or facilityApproximate date or flexibilityRequested journey scopeGround transfer at originGround transfer at destination

Compare two or three proposals

Compare medical escort proposals

Enter two or three written proposals. Mark each component as included, an additional cost, not needed, or unknown. Extra amounts must use that proposal’s currency. Nothing entered here is sent to MedicalRide.

Proposal 1Company or proposal name

Quoted totalCurrency

Patient airfare

Escort positioning and return travel

Ground transfers

Equipment

Accommodation

Other exclusions or unresolved costsCancellation terms

Proposal 2Company or proposal name

Quoted totalCurrency

Patient airfare

Escort positioning and return travel

Ground transfers

Equipment

Accommodation

Other exclusions or unresolved costsCancellation terms

Tell us the actual journey

Enter the cities or facilities, approximate timing, support needs and preferred contact method. Sending an enquiry is free and is not a confirmed booking or clinical acceptance.

Step 1 of 6

Trip

17%

What service are you looking for? *

Ground transportation (NEMT)A seated, wheelchair or stretcher vehicle ride, without requesting a dedicated medical professional to accompany the patient.A medical professional to accompany the patientA nurse, paramedic or doctor travelling with the patient by air, road or another supported mode.Not sure — help me compare options

Origin country *Destination country *

Where does the patient need to travel?

Pickup city or location *A city or facility is enough initially. Suggestions are optional; you can always type the location yourself.Destination city or location *A city or facility is enough initially. Suggestions are optional; you can always type the location yourself.

When would you like to travel? *

Specific dateOn a known departure dateWithin a date rangeBetween an earliest and latest dateAs soon as practicalA preference, not emergency dispatchNot sure yetDate depends on arrangements or discharge

What is the main purpose of this journey? (optional)

The traveler and their locations

Help providers understand the pickup, destination and mobility needs.

Pickup location type *Destination type *

State / province and postal codes (optional)

Pickup

State / province / region (optional)ZIP / postal code

Destination

State / province / region (optional)ZIP / postal code

Age range (optional)How does the traveler usually get around? *

Can the traveler sit upright in an airline seat for taxi, takeoff and landing? *

YesNoNot sure

No or not sure does not reject your request. A provider must review the arrangements; another setup or transport mode may be needed.

What help is needed to transfer between seats or wheelchair? (optional)

Additional supervision needs (select any that apply)

Facility, airport or street details (if known)

Pickup

Facility / location name (optional)

Street address (optional) Optional for an enquiry; the provider may need the exact address for transfers.

Destination

Facility / location name (optional)

Street address (optional) Optional for an enquiry; the provider may need the exact address for transfers.

What support may be needed during the journey?

Select everything that may apply. Providers confirm what they can safely and legally provide.

Personal and mobility assistance

Wheelchair / travel mobility assistanceWalking / transfer assistanceToileting / personal-care assistanceDementia / cognitive supervision

Anything important about the assistance needed that we haven’t covered? (optional)Include only planning information. Provide detailed records securely to the relevant provider if requested, not in this enquiry.

Is the traveler currently considered medically stable? *

YesNoNot sure

These answers are for provider review, not medical advice or approval to travel. For a medical emergency, contact the local emergency service where the patient is located. This form is for planned travel and does not dispatch emergency care.

Has a treating clinician discussed the planned journey? (optional)

Is airline medical clearance already available? (optional)Requirements depend on the airline and individual circumstances. You can enquire before clearance is available; a reported Yes is not verification.Will airport assistance be needed? (optional)

How much of the journey should the provider handle?

Journey scope *

Airport to airportDoor to doorBedside to bedsideNot sure

Departure and arrival details (optional)

Timing notes (optional)

Local departure time (optional)Departure timezone (optional)Use the timezone at this location; leave blank if not sure.

Local arrival date (optional)

Local arrival time (optional)Arrival timezone (optional)Use the timezone at this location; leave blank if not sure.

Use local dates and times. Leave anything unknown blank.

Ground transportation before or after the flight? (optional)

Have airline tickets already been purchased? (optional) Patient and family tickets only. The provider determines its clinician’s own positioning and tickets.What airline seating does the traveler prefer? (optional)

Special seating or positioning (if needed)

Special seating arrangements (optional)

A premium cabin or extra seat does not establish medical suitability. The provider and airline assess the arrangements.

How many additional people will travel with the patient? (optional)

Origin pickup / transferWho will arrange this transport? (optional) Can the traveler ride seated in an ordinary passenger vehicle with appropriate assistance? (optional)

Which transport arrangement may be needed? (optional) A reported requirement, not a vehicle or clinical determination.

Destination transfer / handoffWho will arrange this transport? (optional) Can the traveler ride seated in an ordinary passenger vehicle with appropriate assistance? (optional)

Which transport arrangement may be needed? (optional) A reported requirement, not a vehicle or clinical determination.

Departure-time preference (optional) Preferred clinician, if known (optional)The appropriate professional and support level are confirmed by the provider, not automatically assigned.What matters most? (optional)Specific repatriation service, if needed (optional)Leave blank if unsure or if this is not a repatriation journey. A dedicated air ambulance is separate from a commercial-airline medical escort.Preferred quote currency (optional)A preference only; the provider confirms its price and currency. No currency is assumed.Do you already know your flight or travel itinerary? (optional)

Who should MedicalRide contact about this request?

Your name *Patient name *Relationship to patient *Phone *Include + and the country calling code.Email *Preferred contact *Providers use your chosen contact method. Email does not enable phone calls; for text-only requests, MedicalRide follows up with you.Contact country (may differ from the journey) (optional)Callback timezone (optional)Use the timezone at this location; leave blank if not sure.Preferred contact hours (your callback timezone) (optional)

Facility / case-manager details (if applicable)

Facility / organization (optional)Case manager / discharge planner contact (optional)

Anything else we should know? (optional)I authorize MedicalRide.org to process the travel, mobility, accessibility and health-related information I submit to review my travel-support request and contact me about possible provider options.I understand that MedicalRide may share necessary request details with independent providers when seeking availability or quotes, and that each provider is responsible for its own clinical review, staffing, service acceptance and final arrangements.

Submitting is free. No account or card is required. A provider must review and accept the case before any service is confirmed.

Medical escort journey planner and quote comparison

Build a practical checklist

Journey planning worksheet

Compare two or three proposals

Compare medical escort proposals

Tell us the actual journey

Where does the patient need to travel?

The traveler and their locations

Pickup

Destination

Pickup

Destination

What support may be needed during the journey?

How much of the journey should the provider handle?

Who should MedicalRide contact about this request?

Review your medical escort request

Service

Trip

Traveler

Support

Journey scope

Contact